Reconciliation
Every payout, matched to the cent.
Channels pay you in lumps, net of fees, refunds and holds. KovaBooks breaks each payout into the sales, fees and refunds behind it and matches it to the deposit that reached your bank.
Orders arrive
Each order becomes an invoice in your books when it is fulfilled.
Payout lands
The channel's payout is broken out into sales, fees, refunds and tax.
Match
The payout is matched to the deposit in your bank feed.
Post
It posts as a balanced entry, and anything that does not match is flagged.
01 · Payouts, broken out
One number, taken apart
A payout is a single deposit that hides many things. KovaBooks pulls it apart so a fee is a fee in your books, not a quiet reduction inside revenue.
- Sales, fees, refunds and tax each posted to their own account
- A prebuilt account for every channel, so nothing needs mapping first
- Tax collected is booked per jurisdiction, as money you hold rather than income
- Anything that cannot be classified stays visible instead of disappearing
02 · Matched to the bank
The deposit and the books say the same thing
The deposit arrives in your bank feed. KovaBooks matches it to the payout and clears the receivables it covers. Where the deposit is short of gross sales, the difference is explained line by line.
- Deposits matched to payouts automatically
- The gap between gross sales and the deposit is explained, never left as a plug
- A clearing account that returns to zero is your check that nothing is missing
- Discrepancies are flagged before month-end, not found during it
03 · Audit-ready
A record that cannot quietly change
Reconciliation is only worth trusting if the ledger underneath it is. Entries are added, never rewritten, so what you reconciled last month is still what it was.
- Entries are never edited in place; a correction is a new entry
- Every entry balances, enforced by the database itself
- Click from any figure down to the entries behind it
Reconciled
Close the month without the spreadsheet.
Orders, payouts and deposits tied together as they happen, so month-end is a review rather than a rebuild.
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